Resident Presentation Track Moderator Conference Guidance

Instructions for 2026 Northwestern States Virtual Residency Conference on May 16, 2026

Emergency Contact 1: Katie Norton: 503-405-6181 (txt/mobile) or [email protected]

AV Staff:

Moderator Guidance and Responsibilities (divide duties as appropriate in rooms with two moderators)

  • Arrival to assigned track room:
    • Please arrive at least 5 minutes prior to the start of your session and ensure the lighting is appropriate for presentations. You may need to close the blinds or turn down the lights
    • Presentations are downloaded onto the computer laptop assigned to the room and are labeled with the room code, designated time slot, and presenter’s last name and first initial (ex. ADM1_1_NortonK)
  • General Schedule Format
    • There are 18 tracks running concurrently with four sessions each, two in the morning and two in the afternoon
    • Each session within a track consists of three 20 minute resident presentations with five minutes in between each for speaker transition and attendee completion of evaluation
    • Each 20-minute presentation includes:
      • 15 minutes for resident introduction and uninterrupted presentation
      • 5 minutes for Q&A with audience (if no questions from the audience, please ask at least one of your own or from our suggested list at the end of this guidance document)
    • There is a 10-minute break after 3 resident presentations to allow attendees to fill out evaluations and transition to another room if desired
  • Ensure presenters begin and end on time
    • Greet resident and open/share appropriate presentation, ensuring no issues with viewing or transitioning of slides (resident was advised to bring a flash drive as a back-up if necessary)
    • Inform resident that you will be providing hand signals (or verbal notifications if needed) to communicate a “two-minutes” warning at 13 minutes and a “please wrap up your presentation in the next minute” warning at 15 minutes if necessary
    • At 16-18 minutes, you will need to move on to Q&A (“We invite questions from the audience now. For those virtual attendees, please type your questions into the chat”). You will need to step over to the laptop to communicate any questions from virtual attendees. You may also need to remind the presenter to repeat the questions from attendees on-site to ensure our virtual attendees hear them
    • At 20 minutes, you will need to begin transitioning to the next presenter (“Thank you for your presentation and the questions from our audience. We will now prepare for our next speaker!”)
    • If a session is running 10 minutes over its scheduled time, you will need to notify the final presenter that they will need to be rescheduled to one of the open time slots at the end of the day. If this occurs, please communicate this to Katie/Rebecca and ask the resident to reach out to Katie/Rebecca as well to coordinate the reschedule.
  • Read announcements at designated times
    • Suggested script for starting the first morning and afternoon sessions
      • “Good morning/afternoon. My name is ___________________and I am a ______________(type pharmacist) at _____________ (workplace). [Our back up moderator for this session is _____________ who is a ___________ (type of pharmacist) at ________________(workplace).]
      • We are excited to welcome both our on-site and virtual attendees. We will have 5 minutes for Q&A after each 15-minute presentation so please hold your questions until then. If you are attending virtually, please submit your questions via the chat and the presenter will answer them during the Q&A. Please support our residents by completing evaluations during the 5 minutes in between each presentation. The survey can be found within the App or on the event website. Now I will turn it over to the first presenter.”
    • Suggested script before break
      • “Thank you, residents, for those excellent presentations. Audience, please remember to complete the resident evaluations
      • The next presentation in this room starts at ___________ time.”
    • Suggested script for the last presentation immediately before lunch break
      • “Thank you, residents, for those excellent presentations. If everyone would please grab a boxed lunch in the atrium and head into the Main Auditorium to for our noon Preceptor Development presentation, “Precepting Generation Z: Understanding how recent events, cultural changes, and technology advancements are shaping their behavior, values and how they learn"
      • “If this was your last session of the meeting, please provide feedback on the conference by filling out the post-attendee survey which will be sent out in the next week. Have a good rest of your day.”
    • Suggested script for last presentation of the day before final CE
      • “Thank you, residents, for those presentations and thank you, audience, for attending and supporting the residents and the Northwestern States Residency Conference. Your participation is much appreciated. The conference survey will be sent out by OSHP within a week. We look forward to your feedback on the conference!
      • “Please grab your belongings and head into the Main Auditorium for our final Preceptor Development CE "What to do When Layered Learning Fails". We have a reception immediately following the last CE presentation. Please join us to celebrate the residents and residency programs.”  

Suggested Questions for Resident Presenters

  1. What was the most challenging aspect of this project?
  2. What was the most rewarding aspect of this project?
  3. What surprised you most about this project?
  4. How would you implement this project?
  5. Looking back, what would you have done differently with this project if given the opportunity?
  6. What do you think the cost-savings of implementation of a project like this might be (if you know)? If you do not know, how would you make a case for the importance/prioritization of this work in this current evolving cost-cutting environment in healthcare?
  7. What is the relevancy of this project to pharmacy practice?
  8. What is the one take away from this project that you would like people to remember?
  9. How did this project further your knowledge as a resident this year? What did it teach you?